Facilities Coordinator - #7451481

Facilities Coordinator

Summary
The facilities coordinator will have excellent organizational skills, attention to detail and ability to manage multiple tasks simultaneously, a customer service orientation is also essential, as the role often involves interacting with client, suppliers, Metso visitors, etc.

Job Duties and Responsibilities
• Handling administrative request and queries from senior managers.
• Attend the reception tasks.
• Access control (electronic card access control for all internal employees and access control for visitors), managing access to the plant in collaboration with the property surveillance personnel.
• Supervise the canteen is in optimal conditions of cleanliness, have the necessary supplies, etc.
• Conference room control and keep available all the necessary supplies.
• Maintain and manage supplies for stationery, canteen and general services.
• Correspondence control
• Support with accommodations and all logistics for our main visitors (local transportation, hotel reservations, food, etc.)
• Arrange travel support for managers.
• Working in collaboration with the team members.
• Support on some phone calls.
• Responsible of all the SAP requisitions, for the areas who don’t have SAP access.
• Processing all the SAP task needed for the end of month and the beginning of the month, regarding of production orders etc.
• Support on the coordination of the internal training, attendance list, accommodations, coffee breaks services, etc.
• Supervise outside company cleaning jobs, balance tasks, report staff inconsistencies, etc.
• In case of emergency, contact the emergency dependencies.
• Support the HR department with some interviews control for future vacancies on the site.
• Keep the branding implemented in the facilities.

Other Duties
• Report any unsafe conditions.
• Report any deterioration or damage of office equipment or furniture.
• In case is needed, support the senior procurement officer contacting some suppliers for to get a quote or follow up in the procurement process.
• Internal announcements (anniversaries, birthdates, internal communications, etc.)
• Support internal recognition program (employee of the month, best employee, 5’s, safety)
• Support internal staff events through the indirect procurement department (sporting, social, year-end holidays, etc.)

• Track in the Federal Labor Systems the training Attendance List, DC3 constancy.

Supervisory Responsibilities
This position is responsible for keeping the plant offices and services running smoothly, maintaining a high standard of cleanliness, and always supporting staff.

Qualifications

Education and Experience
• High school diploma or equivalent
• Proven administrative experience.
• Strong time management skills and multitasking ability.
• Must be able to effectively communicate verbally in Spanish and English Knowledge, Skills, Abilities
• A high level of computer skills
• A high motivated, self-starting individual with the ability to plan, organize, word under stress, meet deadlines and work independently is required.
• Ability to work in a team atmosphere.
• Excellent public speaking.
• Exceptional interpersonal and organizational skills.
• Ability to communication and presentation
• Communication intercultural
• Outstanding team management skills.
• Ability to work independently as well as in a team environment.
• Excellent verbal and written communication skills.
• Decision-making skills.
• Proficiency in computer applications skills in Excel, Word, PowerPoint, Outlook, Teams, SAP and others.

Essential Physical Job Functions and Work Environment
• Not frequently travel is needed, maybe one or two times per year. (Valid passport must be had)
• Change Management
• This position is to work in the office environment, supporting the manufacturing site.

EEO Statement
As a multinational company Metso values and thrives on diversity. We are an equal opportunity employer. All employment decisions are made on the basis of qualifications, merit and business need. If you need assistance or accommodation due to a disability, please let us know.

Facilities Coordinator

Summary
The facilities coordinator will have excellent organizational skills, attention to detail and ability to manage multiple tasks simultaneously, a customer service orientation is also essential, as the role often involves interacting with client, suppliers, Metso visitors, etc.

Job Duties and Responsibilities
• Handling administrative request and queries from senior managers.
• Attend the reception tasks.
• Access control (electronic card access control for all internal employees and access control for visitors), managing access to the plant in collaboration with the property surveillance personnel.
• Supervise the canteen is in optimal conditions of cleanliness, have the necessary supplies, etc.
• Conference room control and keep available all the necessary supplies.
• Maintain and manage supplies for stationery, canteen and general services.
• Correspondence control
• Support with accommodations and all logistics for our main visitors (local transportation, hotel reservations, food, etc.)
• Arrange travel support for managers.
• Working in collaboration with the team members.
• Support on some phone calls.
• Responsible of all the SAP requisitions, for the areas who don’t have SAP access.
• Processing all the SAP task needed for the end of month and the beginning of the month, regarding of production orders etc.
• Support on the coordination of the internal training, attendance list, accommodations, coffee breaks services, etc.
• Supervise outside company cleaning jobs, balance tasks, report staff inconsistencies, etc.
• In case of emergency, contact the emergency dependencies.
• Support the HR department with some interviews control for future vacancies on the site.
• Keep the branding implemented in the facilities.

Other Duties
• Report any unsafe conditions.
• Report any deterioration or damage of office equipment or furniture.
• In case is needed, support the senior procurement officer contacting some suppliers for to get a quote or follow up in the procurement process.
• Internal announcements (anniversaries, birthdates, internal communications, etc.)
• Support internal recognition program (employee of the month, best employee, 5’s, safety)
• Support internal staff events through the indirect procurement department (sporting, social, year-end holidays, etc.)

• Track in the Federal Labor Systems the training Attendance List, DC3 constancy.

Supervisory Responsibilities
This position is responsible for keeping the plant offices and services running smoothly, maintaining a high standard of cleanliness, and always supporting staff.

Qualifications

Education and Experience
• High school diploma or equivalent
• Proven administrative experience.
• Strong time management skills and multitasking ability.
• Must be able to effectively communicate verbally in Spanish and English Knowledge, Skills, Abilities
• A high level of computer skills
• A high motivated, self-starting individual with the ability to plan, organize, word under stress, meet deadlines and work independently is required.
• Ability to work in a team atmosphere.
• Excellent public speaking.
• Exceptional interpersonal and organizational skills.
• Ability to communication and presentation
• Communication intercultural
• Outstanding team management skills.
• Ability to work independently as well as in a team environment.
• Excellent verbal and written communication skills.
• Decision-making skills.
• Proficiency in computer applications skills in Excel, Word, PowerPoint, Outlook, Teams, SAP and others.

Essential Physical Job Functions and Work Environment
• Not frequently travel is needed, maybe one or two times per year. (Valid passport must be had)
• Change Management
• This position is to work in the office environment, supporting the manufacturing site.

EEO Statement
As a multinational company Metso values and thrives on diversity. We are an equal opportunity employer. All employment decisions are made on the basis of qualifications, merit and business need. If you need assistance or accommodation due to a disability, please let us know.

Facilities Coordinator

Summary
The facilities coordinator will have excellent organizational skills, attention to detail and ability to manage multiple tasks simultaneously, a customer service orientation is also essential, as the role often involves interacting with client, suppliers, Metso visitors, etc.

Job Duties and Responsibilities
• Handling administrative request and queries from senior managers.
• Attend the reception tasks.
• Access control (electronic card access control for all internal employees and access control for visitors), managing access to the plant in collaboration with the property surveillance personnel.
• Supervise the canteen is in optimal conditions of cleanliness, have the necessary supplies, etc.
• Conference room control and keep available all the necessary supplies.
• Maintain and manage supplies for stationery, canteen and general services.
• Correspondence control
• Support with accommodations and all logistics for our main visitors (local transportation, hotel reservations, food, etc.)
• Arrange travel support for managers.
• Working in collaboration with the team members.
• Support on some phone calls.
• Responsible of all the SAP requisitions, for the areas who don’t have SAP access.
• Processing all the SAP task needed for the end of month and the beginning of the month, regarding of production orders etc.
• Support on the coordination of the internal training, attendance list, accommodations, coffee breaks services, etc.
• Supervise outside company cleaning jobs, balance tasks, report staff inconsistencies, etc.
• In case of emergency, contact the emergency dependencies.
• Support the HR department with some interviews control for future vacancies on the site.
• Keep the branding implemented in the facilities.

Other Duties
• Report any unsafe conditions.
• Report any deterioration or damage of office equipment or furniture.
• In case is needed, support the senior procurement officer contacting some suppliers for to get a quote or follow up in the procurement process.
• Internal announcements (anniversaries, birthdates, internal communications, etc.)
• Support internal recognition program (employee of the month, best employee, 5’s, safety)
• Support internal staff events through the indirect procurement department (sporting, social, year-end holidays, etc.)

• Track in the Federal Labor Systems the training Attendance List, DC3 constancy.

Supervisory Responsibilities
This position is responsible for keeping the plant offices and services running smoothly, maintaining a high standard of cleanliness, and always supporting staff.

Qualifications

Education and Experience
• High school diploma or equivalent
• Proven administrative experience.
• Strong time management skills and multitasking ability.
• Must be able to effectively communicate verbally in Spanish and English Knowledge, Skills, Abilities
• A high level of computer skills
• A high motivated, self-starting individual with the ability to plan, organize, word under stress, meet deadlines and work independently is required.
• Ability to work in a team atmosphere.
• Excellent public speaking.
• Exceptional interpersonal and organizational skills.
• Ability to communication and presentation
• Communication intercultural
• Outstanding team management skills.
• Ability to work independently as well as in a team environment.
• Excellent verbal and written communication skills.
• Decision-making skills.
• Proficiency in computer applications skills in Excel, Word, PowerPoint, Outlook, Teams, SAP and others.

Essential Physical Job Functions and Work Environment
• Not frequently travel is needed, maybe one or two times per year. (Valid passport must be had)
• Change Management
• This position is to work in the office environment, supporting the manufacturing site.

EEO Statement
As a multinational company Metso values and thrives on diversity. We are an equal opportunity employer. All employment decisions are made on the basis of qualifications, merit and business need. If you need assistance or accommodation due to a disability, please let us know.