Administrative Assistant - #7487237

Focused on supporting individuals, teams, departments or entire offices including:
•Data entry and paper/electronic document filing/archiving
•Scheduling/coordinating meetings, diaries, and travel arrangements
•Receiving/relaying telephone messages from internal and external sources
•Researching vendors for office supplies/equipment and outsourcing services
•Planning office events, moves, and assisting with office space planning
•Implementing corporate programs and requirements at the local office level

RESPONSABILITIES:

• Perform executive administrative tasks associated with supporting the Senior executives.
• Coordinate workflow and maintain a productive work environment. Interact with customers, senior-level executives, and all other levels of employees.
• Excellent calendar management skills, scheduling complex meetings and handling logistics.
• Coordinate complex domestic and international travel arrangements and international meetings.
• Set up and coordinate off-site meetings.
• Compose, design and edit correspondence and reports.
• Produce complex and professional looking PowerPoint presentations. Maintain business/customer contact database, corporate files and business plans. Conduct Internet research; review and synthesize information.
• Plan and schedule projects, and GQO initiatives/campaigns, ensuring timely completion.
• Collect and prepare information for use in discussions/meetings of executive staff and outside individuals, and produce a structured output from these meetings/discussions for follow-up.
• Make high level contacts of a sensitive and/or confidential nature inside and outside the company. Support in coordinating external/internal audit logistics.
• Support in records management to the global quality management systems team, mainly in the interaction with off-site storage vendors. Work with standard and advanced spreadsheets, databases, and word processing software packages.
• Process purchase orders and help the team with administrative financial tasks, such as coordinating capital appropriate request inputs. Prepare itineraries, agendas and expense reports.

REQUIREMENTS:

• Minimum 3 years of experience.
• University degree in Administration.
• Fluent English, written and oral.

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Equal opportunities

Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.

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