Administrative Assistant
Corning Incorporated
Fecha: hace 2 días
ciudad: Reynosa, Tamaulipas
Tipo de contrato: Tiempo completo
Internal Corning Employees are provided the opportunity to review global job openings for potential interest. However, they are encouraged to do so with the understanding that whether or not they will be considered a candidate for positions located outside their geographic area (city, country, region) will depend on a number of factors such as the availability of local subject matter expertise or qualified talent, the need to obtain and availability of work authorization, costs associated with internal transfer, etc. It will be the decision of the hiring organization whether to permit employees applying outside the local area where the opening exists to be considered a candidate for that opening. It is recommended employees wishing to apply for job openings at Corning make their supervisor aware of their interest before formally applying.
Role Purpose
Position Overview: We are seeking a highly organized and proactive Executive Assistant to support the Plant Manager in ensuring smooth operations and employee engagement at our facility. The ideal candidate will play a vital role in planning and organizing events, managing schedules, maintaining inventory, and coordinating corporate visits to foster a motivated and productive environment. If you thrive in a dynamic setting and have strong administrative and communication skills, we encourage you to apply for this exciting opportunity.
Key Responsibilities
Event Planning & Organization:
Plan and organize monthly and quarterly engagement events for salaried staff employees to promote motivation and team collaboration.
Coordinate logistics, venue arrangements, and schedules for events.
Meeting Room Management
Manage the usage and scheduling of 5 meeting rooms within the plant to ensure optimal utilization.
Schedule Management
Organize and maintain the Plant Manager’s meeting schedule, ensuring timely preparation and follow-up.
Coordinate appointments, internal and external meetings, and business commitments.
Expense Reporting & Business Travel Planning
Prepare and submit expense reports on behalf of the Plant Manager.
Plan and organize business trips, including travel arrangements, accommodations, and itineraries.
Corporate Visit Coordination
Organize and plan corporate visits, including meeting agendas, facility tours, and hospitality arrangements.
Plant Scorecard Maintenance
Update and maintain the plant scorecard on a monthly basis, ensuring accurate reporting of key performance metrics.
Experiences/Education - Required
Experiences/Education - Desired
Employee Referral Amount: $8,000.00 MXN
Role Purpose
Position Overview: We are seeking a highly organized and proactive Executive Assistant to support the Plant Manager in ensuring smooth operations and employee engagement at our facility. The ideal candidate will play a vital role in planning and organizing events, managing schedules, maintaining inventory, and coordinating corporate visits to foster a motivated and productive environment. If you thrive in a dynamic setting and have strong administrative and communication skills, we encourage you to apply for this exciting opportunity.
Key Responsibilities
Event Planning & Organization:
Plan and organize monthly and quarterly engagement events for salaried staff employees to promote motivation and team collaboration.
Coordinate logistics, venue arrangements, and schedules for events.
Meeting Room Management
Manage the usage and scheduling of 5 meeting rooms within the plant to ensure optimal utilization.
Schedule Management
Organize and maintain the Plant Manager’s meeting schedule, ensuring timely preparation and follow-up.
Coordinate appointments, internal and external meetings, and business commitments.
Expense Reporting & Business Travel Planning
Prepare and submit expense reports on behalf of the Plant Manager.
Plan and organize business trips, including travel arrangements, accommodations, and itineraries.
Corporate Visit Coordination
Organize and plan corporate visits, including meeting agendas, facility tours, and hospitality arrangements.
Plant Scorecard Maintenance
Update and maintain the plant scorecard on a monthly basis, ensuring accurate reporting of key performance metrics.
Experiences/Education - Required
Experiences/Education - Desired
- Education: Associate or bachelor's degree preferred.
- Experience: 1-2 years of experience in an administrative or executive assistant role.
- Language Skills: Bilingual (English and Spanish) required.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, etc.) is essential.
- Key Competencies:
- Strong organizational and time management skills.
- Excellent verbal and written communication in both English and Spanish.
- Ability to multitask and prioritize workload effectively.
- Detail-oriented with a high degree of accuracy.
- Professional demeanor and ability to maintain confidentiality.
Employee Referral Amount: $8,000.00 MXN
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